Tips to Making Office Relocation Less Stressful for You and Your Employees
If you have ever moved your office to a new place, you probably know how stressful it can be. People are busy packing things up, and they are often doing so with a grumpy attitude. There are also numerous documents to sign and paperwork to deal with. Does this sound like a terrible nightmare to you? Don’t worry – here are some tips to make office relocation less stressful.
Make a Battle Plan
No one goes to a battle unprepared. You may think of office relocation as a battle, so you need to carefully consider the steps you should take. Preparedness is one of the key ingredients for ensuring victory, which, in this case, is a smooth, hassle-free relocation.
Plan the Date and Time
Scheduling is an essential part of moving out. Remember, your co-workers can not just go to the office to pack up and prepare for the relocation. They still have some tasks related to their work. That is the reason why you should make a detailed schedule of the entire process.
Plot the days wherein relocation-related activities need to be accomplished, from the start to the end. You also need to include the specific time of these tasks so that they are easy to track.
Inform the People Concerned
Another factor that makes moving out stressful is the lack of delegation. When someone is not assigned a particular job, it is likely are that this job will not get done. So, the entire office staff should be aware of the responsibilities expected from them.
Anticipate Problems That May Arise
Since relocation is a complex activity requiring input from a lot of people, it is prone to problems. A trucking service could back out on short notice. Your office desk does not fit through the door of your new workplace. The list of inconveniences you can encounter is endless.
Hence, you have to anticipate them. Make sure you have backup plans that address these incidents. You might think that this is being pessimistic, but we are in the real world. If you start thinking about problems before the relocation starts, you won’t have to worry about them later.
Bring Only the Necessities
Here’s a sad truth: you can’t bring everything to your new office. It is difficult to let go of a fridge or a coffee maker that you have grown accustomed to, but some decisions should be made. After all, the more things you need to pack, the more stressful the relocation becomes.
Make a List of the Important Office Materials and Equipment
Mover trucks have limited storage space, so you should pack up with this constraint in mind. Office desks and chairs are vital elements of a work environment. Projectors and printers are helpful, too. But an old, defective photocopying machine is not worth the effort and resources required to relocate it.
What you have to do is to make a roster of essentials that can help guide your coworkers with the things they pack. In case it is advantageous to just procure new materials for the office you are relocating to, then do so.
Sell the Nonessentials
You do not have to feel bad about leaving some of your old equipment behind. There is no need to put them in the dumpster. There are a couple of online services allowing you to sell old office equipment to people who need them. For example, office chairs and tables are among the most in-demand second-hand office items.
Hire Professional Services
Do you know what’s one sure way to avoid stress-free relocation? Hiring long-distance moving services! All you have to do is to contact them, tell them about your needs, and give them your projected timeline. And I swear, they will do every task related to relocation.
What more, these moving services can help you with other things. They can provide office move planners, disposal jobs, cable management, office layout, and many other tasks. You don’t even need to lift a box. Everything can be taken care of.
Will this option be pricier compared to just handling the relocation internally? Yes, it may be. But, if you consider the time you will be able to save, hiring professionals to help you relocate is the more efficient choice. With their expertise in this industry, they surely can help make your relocation stress-free.
Just Move It
A lot of people with experiences of moving to another office say that it is something to avoid at all costs. We say otherwise. As long as you know how to plan well and seek help from professionals, you will be okay. So, just move it!
You can contact Office Relocation Singapore for help regarding the relocation of your office in Singapore.